MAEA Conference Workshop Proposal Form

October 17-20, 2019

PROPOSALS DUE: MAY 12, 2019 Date: 9/22/2019

MAEA Conference Workshop Proposal Form

The 2019 conference co-chairs would like to thank you for volunteering your time and knowledge. Please keep the following in mind when filling out this form. In the effort to provide a variety of workshops, we would like to limit ticketed events. For those who need to determine if they need to ticket their event, use this as your guide: 1) hands on, 2) unique materials provided for attendees (outside of traditional handouts), and/or 3) those that require a fee. To encourage paperless green methods, we encourage presenters to make support materials available after the conference on the MAEA website. We truly do appreciate your desire to help make the 2019 conference great.

Information needs to be COPY READY. Type the information as it would appear in the conference publications. All required fields must be filled out.

Presenter Contact Information: (Must be your year round contact information.)
Title (Mr., Mrs., Ms., Dr.)   First Name
    Last Name
Cell Phone Number   Email Address
    Home Street Address
    Zip Code
Co-Presenter name and email (if applicable):

List other presenter’s names, titles and schools for this presentation:

ADMINISTRATOR CONTACT INFORMATION: MAEA will send a letter of introduction and explanation to your administrator regarding the work you will be doing.
First Name Last Name

Work Street Address

Email Address Zip Code


Title of Presentation (10 word limit):

Proposal Description: 25-30 word description of presentation for the program. Copy Ready, Please.

Proposal Category: Check all that apply
All Audiences (AA) Administration/Supervision (AS) Curriculum/Instruction (CI)
Elementary (EL) Student Teacher (ST) Technology (TE)
Middle School (MS) Museums (MU) Cultural Diversity (CD)
High School (HS) Higher Education (HE) Retired Educators (RE) Hands-On (HO)
Other (specify below)

Please write a more detailed description (100 words or less) that will not be published but will provide the conference planning team with a better understanding of your presentation.

Time Needed for Presentation: (select one) 50 minutes 1 hour, 50 minutes Other (please note time needed)

Are you willing to repeat this presentation? : Yes No, thank you

If Yes, please indicate Yes, twice Yes, three times
What day(s) do you prefer (check all that apply)? Thursday Friday Saturday Sunday
Maximum number of Participants: (25 minimum, refer to the guidelines for ticketed workshops above. If not specified, maximum participation will be determined by room capacity.)
Presenter's Needs: (includes co-presenters; select all that apply)
Screen (you must bring your own laptop & connector)   Water source (describe need)
LCD Projector       Additional Electrical (describe need)


Presenters are responsible for covering the tables as necessary to the workshop. Please leave the room cleaner than you found it.

Room Setup: Theater (chairs) Classroom (tables and chairs)   Other

List of items and cost:
Total cost per person:

Request for Reimbursement: Reimbursement is available for a reasonable sum for materials and/or photocopies. For sessions requiring such a fee, costs of consumable materials must be indicated. This becomes a ticketed event. For reimbursement, names must be checked off the list of workshop registrants. Reimbursement may not exceed the amount of tickets sold. TOOLS, TRAVEL, AND CONFERENCE FEES ARE NOT REIMBURSABLE ITEMS. You are entitled to reimbursements up to the amount of the workshop fee X number of tickets sold documented by attached receipts, list of items with cost, and attendance sheet. (Not applicable for Vendors.)

PRESENTER'S PLEDGE: Our conference is successful because of the tremendous efforts put forth by volunteers. With this spirit of volunteerism in mind, I am aware that if my proposal is accepted, I will still be required to register for the conference and pay the general registration fee in order to attend other conference events. I also understand that my presentation is not to be a for-profit venture without the approval of the conference chairman. (This does not apply to vendors who have secured exhibition space.)

Current educators are expected to be current MAEA members and register for the conference.

By signing my name digitally below I acknowlwdge that I have read and understand the Presenter's Pledge AND I understand this is a commitment for presenting at the 2019 MAEA Fall Conference.

Presenter Signature

Date Current NAEA/MAEA member ID #

Please check all boxes (that apply) to confirm you have read and understand the requirements.

1. Current MAEA Member   membership number 

  I understand that I will register for the conference. (Checking indicates that I understand I will register for the conference. This applies to Art Educators K-12, Higher Educators, and Museum Educators)

2. New or renewing membership

  I understand that I will join or renew my membership to MAEA and register to attend the conference. (Checking this box indicates that I understand that I must join or renew my membership and register for the conference.)

3. NON-member

  Non-member but understands that I am required to become a member and register for the conference
  Non-member - outside of the profession (I may register for the conference if I wish to attend sessions/or sign up for meals or pay the hotel rate for any meals.)

As an added security measure, you will receive an email confirmation for your proposal within approximately one week after submission. Selection of workshops will be made by June 15, 2019. Feel free to contact Roger Drabant at with any questions. PROPOSALS ARE DUE MAY 12, 2019.


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